What Happens After a Prospect Replies
Every reply is handled by Wire, our AI-powered reply management system. Here's the full flow.
Step 1: Wire Reviews the Reply
Within minutes of a reply arriving, Wire reads it and classifies the intent:
- Interested — prospect wants to learn more or book a call
- Not now — open to future outreach, not ready now
- Not a fit — wrong person, company, or need
- Unsubscribe — opts out, removed immediately
- Slack alert with name, company, title, and call time
- Email confirmation to you and the prospect
Step 2: Booking Link Sent
For interested prospects, Wire sends a personalized reply with your Cal.com booking link. The link prefills with the prospect's name and email.
You'll receive a Slack alert when the booking link is sent.
Step 3: Prospect Books
When the prospect books, your calendar is updated and you receive:
Step 4: Meeting Appears in Portal
The booked meeting shows in your Meetings pipeline with status "Booked."
Step 5: Auto-Qualify
Two hours after the scheduled call time (assuming no cancellation), the meeting automatically qualifies. You'll receive a notification and the $250 fee is queued.
Need to mark a no-show? See: How to Mark a No-Show